Tuition Terms and Conditions

Lesson Format and Location

Lessons are available in person at my home or online via video call.

All lessons are one-to-one and last 30 or 60 minutes unless otherwise agreed in writing.

Fees and Payment

In-person or online lessons:

£30 per 30-minute session

£50 per 60-minute session

Payment is due in advance by bank transfer unless otherwise agreed.

Packages and Multi-Session Rates

I offer the following options for regular lessons:

Two 30-minute lessons per week: £50 per week

Three 30-minute lessons per week: £75 per week

Package of eight 30-minute lessons: £200 in advance

Four 60-minute lessons: £190

These options provide the same value; payment is due in advance for each package or weekly plan.

Cancellations and Missed Lessons

Cancellations made with more than 24 hours' notice can be rescheduled or refunded.

Cancellations with less than 24 hours' notice are non-refundable.

If I need to cancel for any reason, the lesson will be rescheduled or refunded.

Group Sessions

Session Format

Group sessions take place in person at my home in Elmstead Market. Each session lasts one hour and is designed for the age range and topic advertised at the time of booking.

Sessions involve practical activities, games and creative challenges designed to develop scientific understanding, curiosity and confidence.

Groups have a minimum of two children and a maximum of four children. Sessions will only go ahead once at least two children have booked.

Booking and Payment

Places must be booked and paid for in advance through the online booking system. A booking is confirmed once payment has been completed.

The standard price is £25 per child per one-hour session, unless a different price is advertised for a specific session.

Introductory offers may be available for selected sessions. The price advertised at the time of booking will apply to that session.

Each session must be booked separately unless a different arrangement is advertised. Booking one session does not guarantee a place at future sessions.

Cancellations and Refunds

If a child is unable to attend a booked session, cancellations made with more than 24 hours' notice can be refunded. Cancellations made with less than 24 hours' notice are non-refundable.

If the minimum of two children has not booked, I will contact families before the session to arrange a refund or discuss an alternative date. If an alternative date is not suitable, a refund will be provided.

If I need to cancel a session for another reason, an alternative date or a refund will be offered.

A booked place cannot be transferred to another child without prior agreement.

Additional Needs and Medical Information

I aim to provide a supportive learning environment in which children can participate in ways that suit their individual needs.

Parents and carers should provide relevant information about their child's learning needs, disabilities, sensory needs, medical conditions, allergies or other requirements before the session. This allows me to consider the suitability of the activities and make reasonable adjustments where possible.

Group sessions are planned for the advertised age range and topic. If you are unsure whether a session is suitable for your child, please contact me before booking.

Punctuality and Attendance

Please be ready for the lesson to start at the scheduled time.

If the student is late, the session will still end at the agreed time and no refund will be given.

If a student is more than 10 minutes late without notice, the session may be forfeited and will not be rescheduled or refunded.

If I am more than 10 minutes late, I will make up the lost time at the end of the session or by arrangement.

If a student is consistently late or misses sessions without reasonable explanation, we may need to review whether tutoring continues.

Safeguarding and Child Protection

I am committed to the safety and wellbeing of all children I teach. I am DBS checked, hold public liability and professional indemnity insurance, and follow best practices for safeguarding.

A parent or guardian must remain in the home during in-person lessons unless alternative arrangements are agreed in writing.

Online lessons must take place in a shared space, not a bedroom.

I follow clear procedures to ensure a safe learning environment, and further details of my safeguarding measures are available on request.

Summer Art Club

Session Format

Summer Art Club sessions are delivered in a small group setting and run for four consecutive weeks on the dates advertised at the time of booking.

All materials required for the activities will be provided.

Activities are planned to be accessible and enjoyable for a range of ages and abilities. Reasonable adjustments will be made where possible, provided relevant information is supplied at the time of booking.

Booking and Payment

Places are limited and allocated on a first come, first served basis.

Payment must be made in full at the time of booking to secure a place.

Cancellations and Refunds

If a participant is unable to attend one or more sessions, refunds, credits, or replacement sessions will not normally be available.

If I need to cancel a session, an alternative session, credit, or refund will be offered where possible.

Medical Information and Additional Needs

Parents and carers must provide accurate information regarding any medical conditions, allergies, additional needs, disabilities, sensory needs, or other information that may affect a child's participation.

While reasonable adjustments will be made wherever possible, I reserve the right to discuss alternative arrangements if I am unable to safely meet a child's needs within the group setting.

Behaviour

All participants are expected to behave respectfully towards others, staff, equipment, materials, and fellow participants.

Where behaviour presents a risk to the safety or wellbeing of others, I reserve the right to contact parents and, if necessary, end a child's participation without refund.

Art Materials and Equipment

Activities may involve the use of paints, adhesives, low temperature glue guns, scissors, and other age appropriate art and craft equipment.

Participants will be appropriately supervised throughout the session and given appropriate safety instructions. Parents and carers acknowledge that participation in practical art activities carries a small risk of minor injury despite reasonable precautions being taken.

Collection and Supervision

Parents and carers are responsible for ensuring children are dropped off and collected promptly at the agreed times.

Children will only be released to authorised adults named at the time of booking unless alternative arrangements have been agreed in advance.

Parents are not required to remain on site during sessions. However, where a child experiences significant anxiety or requires additional reassurance, a parent or carer may remain in a separate room by prior arrangement.

Photography

Photographs may occasionally be taken during sessions for promotional purposes, social media, or display materials. Photographs will only be used where parental consent has been provided at the time of booking.

Emergency Medical Treatment

In the event of a medical emergency, I will make every reasonable effort to contact a parent, carer, or emergency contact. Where necessary, I may seek emergency medical assistance for a participant.

Safeguarding

I am committed to safeguarding and promoting the welfare of all children attending Summer Art Club. I hold an enhanced DBS certificate, maintain appropriate insurance, and follow safeguarding procedures designed to provide a safe and supportive environment for all participants. Any safeguarding concerns will be managed in accordance with current safeguarding guidance and, where necessary, referred to the appropriate agencies.

Data protection and privacy

Personal data is collected and processed in line with my Privacy Notice, which explains how information is used, stored, and protected. The Privacy Notice is available on my website.

Agreement

By booking a lesson, you agree to these terms and conditions.

These terms may be updated from time to time. The latest version will be sent out in advance of any changes.